Public Record Request

Public Records

Requesting public records: The Port of Kalama is committed to providing full assistance to those seeking access to Port records. Request forms are available at the Port of Kalama administrative office (110 W Marine Drive, Kalama, WA 98625) or download a request form here. Please be as specific as possible when describing the record(s) requested.

For assistance, or to make requests by letter or email, contact: Crista Vicars (Public Records Officer) / 360-673-2325 / Email:


Response to Records Requests

You will receive a response within five (5) business days of your request. The Port will respond by either, (1) providing the record: (2) acknowledging that the Port has received the request: or (3) denying the public record request. Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request.

  • There is no fee for inspecting public records. Requestors cannot remove documents from the viewing area or disassemble or alter any document. The requestor will indicate which documents they wish the Port to copy, if they want copies.
  • Black/white copies: $.15 per page
  • Mailing fees will be actual cost of postage and shipping container
  • Other media will be charged at the actual cost of reproduction
  • Payments by cash, check or money order payable to: Port of Kalama

Some Records Exempt from Disclosure

The Public Records Act [Title 42.56 RCW] lists types of documents exempt from public inspection and copying. Other laws also prohibit disclosure of certain records.

Special Considerations

If a requestor has not reviewed or claimed records within thirty (30) days of notice that records are available, or fails to make payment, the Public Records Officer may close the request.

If requested records contain information that may affect the rights of others, before providing the records, the Public Records Officer or designee may give notice and allow time for action by the other parties.

Requesting Review of Denials

A requestor may send a written petition to the public records officer in order to have any disclosure denial reviewed.

RCW 42.56.530 states that: Whenever a state agency concludes that a public record is exempt from disclosure and denies a person opportunity to inspect or copy a public record for that reason the person may request the attorney general to review the matter. The attorney general shall provide the person with his or her written opinion on whether the record is exempt.

A requester may also obtain a court review. See (RCW 42.56.550) for more information.


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